A firm that needs to share business files with clients, contractors and its own staff usually solves it with a cloud plan and a habit of sending links, and finds out a year later that it cannot say who opened a given file. This page says what business file sharing must log, how business file sharing cloud plans compare with a portal, how to judge business file sharing software and business file sharing solutions on the record rather than the storage, and why company file sharing and a file sharing business plan alone leave the question of who opened what unanswered. The free document capture worksheet sizes the backlog; Batesio Pro keeps the record for $19 a month.
What business file sharing must log
Every open and every share, against a named person, with the date; every link with its recipient and its expiry; and every withdrawal. That log is what turns sharing into a record the firm can answer for. A number on every page and a retention date complete it. Business file sharing that shows a folder tree and a list of links shows what was sent, never what was seen, and the second is the question the firm will be asked.
Cloud plans against a portal
Dropbox publishes its Standard team plan at $15 per user per month with 3 TB for the team and Advanced at $24 with 15 TB, and either is the right home for the firm's files. A business file sharing cloud plan is storage with links; a portal on top of it gives a client an upload page without an account, logs the client's open of what the firm sends, and carries the retention date. The two are not rivals: the firm needs the storage for the files and the portal for the sharing record.
Judging business file sharing software and solutions
Ask the demo to show the log for one file, the retention date on another and the client's upload page for a third. Business file sharing solutions built for an enterprise add classification and administration a firm of ten will not use. Batesio Pro is $19 a month for the whole firm and keeps the client portal both ways, the Bates number on every page, the access log and the retention record with an export, on top of whatever company file sharing plan the firm already pays for.
Questions people ask about share business files
Can I share business files with a Dropbox link?
For working files inside the firm, yes. For a client's confidential file, the link needs a named recipient, an expiry and a log of the open.
What is the difference between business file sharing cloud plans and a portal?
The cloud plan stores and links; the portal logs the open, takes the client's upload without an account and applies the retention date.
How do I judge business file sharing software?
On the log, the number and the retention date, shown in the demo for a real file.
Does Batesio replace company file sharing?
No; it is the record on top of the storage the firm already keeps.