The best file sharing for business is a question a small firm asks once and answers with a storage plan, and the answer is only half right: storage is where the files live, and the record of who opened what lives somewhere else. This page says how to judge the best file sharing platform for business and the best business file sharing on the log rather than the terabytes, what cloud based file sharing for business and file sync and share solutions do well, and what file sharing companies leave to a portal. The free document capture worksheet on this site sizes the backlog; Batesio Pro keeps the record for $19 a month for the whole firm.
What sync and share does well
File sync and share solutions keep every device on the same copy, hold the history of a file, and make a link in one click; for the firm's own working files that is the right tool and Dropbox publishes it at $15 per user per month on its Standard team plan with 3 TB for the team, $24 on Advanced with 15 TB. Cloud based file sharing for business at that price is a solved problem, and a small firm should not overthink it.
What file sharing companies leave to a portal
The client's upload page that needs no account; the log of the client's open of a file the firm sent; the expiring link to a named person that can be withdrawn; the Bates number on every page; the retention date the software applies. File sharing companies sell storage and links, and those five are the record a firm is asked for. Judge the best file sharing platform for business on whether the demo can show the log for one file; if it cannot, it is storage, and it needs a portal beside it.
The best business file sharing is storage plus a record
A firm needs both, and they are priced differently: storage by the seat, the record by the firm. Batesio Pro is $19 a month for the whole firm and keeps the client portal both ways, the Bates number on every page, the access log and the retention record with an export, on top of whatever sync and share plan the firm already runs. The NIST framework cited below is the vocabulary for the remaining conversation with either vendor.
Questions people ask about best file sharing for business
Is Dropbox the best file sharing for business?
For the firm's own working files it is as good as any. The record of who opened what a client was sent is a portal's job.
What do file sync and share solutions not do?
Take a client's upload without an account, log the client's open, expire and withdraw a link to a named person, or apply a retention date.
How should I judge the best file sharing platform for business?
Ask the demo to show the log for one file and the retention date on another.
Does Batesio store files?
It keeps the record and the portal on top of the storage the firm already uses.